We are looking for a Bid/Tender Manager.
Salary Scale: 35k to 45k PA, based on experience
Reference No: KT18012021
| PROFILE | |
| Job Title: | Bid/Tender Manager |
| Department: | Operational |
| Based: | Ilford, Essex |
| Reporting to: | Managing Director |
| Job Purpose: | The Bid/Tender Manager holds overall responsibility for the planning, organisation and monitoring of all aspects of the preparation of bids from “expression of interest” through to contract agreement. |
| Responsibilities | KPIs |
| 1. Identifying and communicating new tender opportunities.
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– agreed amount of tenders/bids proposals each month/quarter |
| 2. Communicate with trusts to identify any forthcoming tender opportunities and get a better understanding how we may fulfil the requirements. | – 100% awareness of on-going and forthcoming tenders |
| 3. Identifying tender requirements, preparing relevant documentation (in terms of pricing and quality) and submission of the tender as per the stated timelines and ensuring submission is profitable for the business. | – number of deadlines met/ missed
– number of bids failed due to errors |
| 4. Ensuring the company maximizes business opportunities by winning framework, master vendor and PSL tenders. | – 100% of opportunities maximised (pragmatically assessed) |
| 5. Communicating requirements of tenders to senior management and other relevant teams (MI submission, compliance checks, booking processes etc.) | – 100% of relevant information communicated |
| 6. Highlighting areas where a company needs to develop in order to improve ability of winning contracts. | – number of process improvements due to tender feedback |
| 7. Communicate with relevant authorities to obtain required clarifications during the tender process and/or provide company information as requested. | – 100% response to information requests before deadline (if any) |
| 8. Filing and maintaining documents relating to tenders. | – maintenance of up-to-date and complete files |
| 9. Update senior management and relevant teams regarding contractual changes. | – 100% changes updated to management |
| 10. Ensuring that company processes adhere to contractual terms and conditions and carry out necessary amendments where required with senior management approval. | – 100% compliance to contractual terms and conditions |
| 11. Introduction and implementation of necessary processes and procedures which may be required of the company as part of a tender. | – 100% process/procedural compliance in tender |
| 12. Accompany consultants/director(s) on business visits as necessary. | – 100% attendance when required |
| 13. Create rate cards and communicate to sales and finance teams. | – all rate cards created and shared with updates communicated accordingly.
– feedback from the teams |
| 14. Communicate with subcontracting agencies/ partnering companies when creating tender responses. | – 100% accurate and relevant responses created |
| 15. Finalise contractual agreements with subcontracting companies. | – 100% agreements finalised |
| 16. Creation of presentations for client visits/tender competitions. | – presentation with accurate and relevant information as per client requirements
– client feedback on presentations |
| 17. Maintenance of the central library of all agreements/contracts including frameworks/SLAs etc. | – list of updated agreements (at any point in time) |
| 18.Managing of production of high quality, innovative tenders within the Mylocum governance framework | |
| 19.The ongoing development of bid management processes that align with objectives of Mylocum | |
| 20. Manage the approved bid budget for each tender. | |
| 21.Compile costing models with support from the finance team and senior management | |
| 22.Challenge solution and delivery models to drive innovation and the production of competitive, high quality tenders | |
| 23.Post tender activities
– Train internal staff on compliance, invoicing, rate cards – To perform lessons learned reviews on submitted tenders and to develop on existing processes as part of a wider continuous improvement process. – To assist the project manager tin mobilisation of projects – To comply with internal governance during handover to operations – To liase closer with and provide advice and support to Mylocum project managers in the growth of existing projects. – To assist with contract variation processes |
| Skills
· Good administrative skills, methodical; · Strong communication skills (written & oral); · Problem-solving skills; · Attention to detail and editing and proof-reading skills; · Capability to meet deadlines; · Results oriented and target driven (KPI environment); · Ability to work on their own initiative and as part of a team; · Tenacity to cope well under pressure; · Ability to handle multiple priorities; · Strong research and analytical skills; · Good numerical skills including familiarity with basic financial documents (e.g. accounts; budgets).
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