Jobs at Mylocum
Ilford, Essex
Posted 4 months ago

We are looking for a Bid/Tender Manager.

Salary Scale: 35k to 45k PA, based on experience

Reference No: KT18012021

PROFILE
Job Title:	Bid/Tender Manager
Department:	Operational
Based:	Ilford, Essex
Reporting to:	Managing Director
Job Purpose:	The Bid/Tender Manager holds overall responsibility for the planning, organisation and monitoring of all aspects of the preparation of bids from “expression of interest” through to contract agreement.

Responsibilities	KPIs
1. Identifying and communicating new tender opportunities.	– agreed amount of tenders/bids proposals each month/quarter
2. Communicate with trusts to identify any forthcoming tender opportunities and get a better understanding how we may fulfil the requirements.	– 100% awareness of on-going and forthcoming tenders
3. Identifying tender requirements, preparing relevant documentation (in terms of pricing and quality) and submission of the tender as per the stated timelines and ensuring submission is profitable for the business.	– number of deadlines met/ missed – number of bids failed due to errors
4. Ensuring the company maximizes business opportunities by winning framework, master vendor and PSL tenders.	– 100% of opportunities maximised (pragmatically assessed)
5. Communicating requirements of tenders to senior management and other relevant teams (MI submission, compliance checks, booking processes etc.)	– 100% of relevant information communicated
6. Highlighting areas where a company needs to develop in order to improve ability of winning contracts.	– number of process improvements due to tender feedback
7. Communicate with relevant authorities to obtain required clarifications during the tender process and/or provide company information as requested.	– 100% response to information requests before deadline (if any)
8. Filing and maintaining documents relating to tenders.	– maintenance of up-to-date and complete files
9. Update senior management and relevant teams regarding contractual changes.	– 100% changes updated to management
10. Ensuring that company processes adhere to contractual terms and conditions and carry out necessary amendments where required with senior management approval.	– 100% compliance to contractual terms and conditions
11. Introduction and implementation of necessary processes and procedures which may be required of the company as part of a tender.	– 100% process/procedural compliance in tender
12. Accompany consultants/director(s) on business visits as necessary.	– 100% attendance when required
13. Create rate cards and communicate to sales and finance teams.	– all rate cards created and shared with updates communicated accordingly. – feedback from the teams
14. Communicate with subcontracting agencies/ partnering companies when creating tender responses.	– 100% accurate and relevant responses created
15. Finalise contractual agreements with subcontracting companies.	– 100% agreements finalised
16. Creation of presentations for client visits/tender competitions.	– presentation with accurate and relevant information as per client requirements – client feedback on presentations
17. Maintenance of the central library of all agreements/contracts including frameworks/SLAs etc.	– list of updated agreements (at any point in time)
18.Managing of production of high quality, innovative tenders within the Mylocum governance framework
19.The ongoing development of bid management processes that align with objectives of Mylocum
20. Manage the approved bid budget for each tender.
21.Compile costing models with support from the finance team and senior management
22.Challenge solution and delivery models to drive innovation and the production of competitive, high quality tenders
23.Post tender activities – Train internal staff on compliance, invoicing, rate cards – To perform lessons learned reviews on submitted tenders and to develop on existing processes as part of a wider continuous improvement process. – To assist the project manager tin mobilisation of projects – To comply with internal governance during handover to operations – To liase closer with and provide advice and support to Mylocum project managers in the growth of existing projects. – To assist with contract variation processes

Skills

· Good administrative skills, methodical;

· Strong communication skills (written & oral);

· Problem-solving skills;

· Attention to detail and editing and proof-reading skills;

· Capability to meet deadlines;

· Results oriented and target driven (KPI environment);

· Ability to work on their own initiative and as part of a team;

· Tenacity to cope well under pressure;

· Ability to handle multiple priorities;

· Strong research and analytical skills;

· Good numerical skills including familiarity with basic financial documents (e.g. accounts; budgets).

We aim to ensure that no candidate or employee receives less favorable treatment on the grounds of gender, race, disability, sexual orientation, religion or belief, age, gender identity, marital or civil partnership status, pregnancy or maternity. We are a MINDFUL EMPLOYER and offer a guaranteed interview scheme for disabled applicants who meet the minimum criteria

Get in touch with us if you feel this role is for you!!

To apply for this job email your details to disha@mylocum.com